Sustaining a Culture of Creativity
Pro Bono Services
Legal Line – A Legal Line is a one-time-only telephone consultation between an artist or an arts & cultural organization representative and an attorney to discuss an arts-related legal matter. In a Legal Line consultation, the attorney will provide legal counsel and advice to the client, but is not obligated to take any additional action on behalf of the client. Legal Lines are available to artists and arts organizations and typically takes between 30 to 60 minutes. If a client still has unresolved legal issues following the completion of their Legal Line consultation, the client may contact PVLA to set up subsequent services.
Full Service Representation – For matters that cannot be resolved via consultation PVLA offers clients the opportunity to obtain referral to an attorney for Full Service Representation. In a Full Service case, the client is taken on as a pro bono client by a PVLA attorney for a limited scope of work established by PVLA through in-person meetings and discussions with the client. This attorney-client relationship is subject to all ethical and other requirements normally adhering to a paid attorney-client relationship. Examples of Full Service matters include negotiation, document drafting and filing, intellectual property registration, representation in court and litigation.
Speaker’s Bureau – Through our Speaker’s Bureau service, PVLA allows arts and cultural organizations to engage some of the region’s most preeminent legal minds for speaking engagements and presentations to their members or event attendees. These presentations can cover a wide variety of legal topics and issues, and can be held at forums ranging from small monthly gatherings to larger conferences. Interested organizations should include in their application notes about:
- The anticipated audience (i.e. size and composition);
- The anticipated forum (i.e. venue and event context); and
- The anticipated topic (i.e. legal issue or subject of discussion)
Pro Bono Eligibility
Eligibility to receive pro bono legal services through PVLA is determined based on the following three criteria:
Subject Matter – To ensure that we remain true to our core mission of supporting the Philadelphia arts and cultural community, PVLA limits the types of cases and clients that we work with. The client must be an individual artist, arts collective, or arts & cultural nonprofit or for-profit organization with an “arts-related” legal issue. PVLA defines the term “art” broadly to include both traditional artistic disciplines (e.g. fine art, music, dance, theater, film etc.) as well as more modern forms of creative expression (e.g. animation, game design, user experience, web design, etc.). The types of legal issues handled by PVLA attorneys are widely varied, implicating a wide array of legal practice areas.
Geography – Due to staff capacity and volunteer availability, PVLA’s pro bono arts-related legal services are offered predominantly to clients currently living or headquartered within the Greater Philadelphia region. This area encompasses Philadelphia County and surrounding counties located in southeastern Pennsylvania, southern New Jersey and northern Delaware. In limited circumstances, PVLA may accept cases from clients outside of our normal geographic range where the client has demonstrated that no alternative legal services are available.
Financial – In an effort to ensure that our pro bono legal services are provided to those who need them most, PVLA limits pro bono eligibility to clients demonstrating significant financial need. PVLA determines financial need by gathering and reviewing the client’s income and asset information and measuring it against the appropriate financial eligibility threshold. These financial eligibility threshold amounts vary depending on the type of client, as well as the size and composition of the client’s household.
Courtesy Attorney List – For artists and arts organizations unable to complete their application for pro bono legal services, either due to financial ineligibility or severe time constraints, PVLA can provide the names and contact information of 2-3 attorneys from our volunteer network whom the client can engage for paid or reduced-fee legal services (fees subject to rates and policies of the attorney or their firm). This service is provided as a courtesy, and clients are not obligated to contact or hire any of the attorneys provided. Any legal services or attorney-client relationship stemming from client conversations with attorneys provided through a Courtesy Attorney List are entirely independent from PVLA.
Educational Materials – For clients seeking answers or guidance with regard to relatively basic legal questions, PVLA maintains a database of educational and reference material on a variety of legal topics relevant to the arts. PVLA can distribute these materials to clients upon request, or upon determination that the client’s question or issue does not require the attention of an attorney. Clients whose legal questions or issues have not been fully addressed by review of these educational materials may contact PVLA with follow up requests for legal services of an attorney.
Outside Agency Referrals – For applicants requesting assistance with a non-arts-related legal matter, or who are located outside of our geographic service area, PVLA will seek to provide referrals to other legal service organizations better suited to handling the client’s legal issue. This service is provided as a courtesy, and clients are not obligated to contact or engage any of the organizations provided. Any legal services obtained or offered from any of the organizations provided through an Outside Agency Referral are entirely independent from PVLA.
Frequently Asked Questions
- Individual Clients: Must demonstrate household income and assets below 300% of the federal poverty line (adjusted based on size and composition of household).
- Artist Collectives: Each member of the collective must demonstrate household income and assets below 300% of the federal poverty line (adjusted based on size and composition of that member’s household).
- Arts & Cultural Organizations: Must demonstrate an annual operating budget for the organization under $1 Million.
An attorney assigned to a client for a “pro bono” project through PVLA will provide legal services to the client on a volunteer basis, and will not charge any attorney’s fees for time spent working on the case by either that attorney or others at their firm. This pro bono service typically also covers minor incidental expenses incurred by the attorney or their firm as a result of representation, such as costs associated with document printing or postage.
However, where the client’s goals for a pro bono project require payment of any significant third-party expenses – such as filing fees, registration fees or court costs – the client will be held responsible for these expenses. Clients should ask their attorney about any anticipated third-party expenses for the project at the initial meeting in order to make a more informed decision about how the representation should proceed. For a complete list of all filings fees and costs, visit the USPTO’s Online Fee Schedule (PA Patent clients pay the Micro-entity fee).
As a nonprofit legal services organization, PVLA charges a nominal Application Fee to our pro bono clients to help support the work that we do and to ensure that our services remain available to the arts community at large. These fees are adjusted based on the type of client (i.e. individual, collective or organization), as well as the level of service requested. For organizations, the fee for Full Service Representation is adjusted based on the annual operating budget of the organization. These fees are non-refundable, and are not collected until a client’s eligibility for pro bono service has been confirmed. A breakdown of the various application fees is provided below:
- ArtFax or Legal Line Consultations – $50 per consultation
- Full Service Representation (Individuals) – $75 per representation
- Full Service Representation (Collectives) – $100 per representation
- Full Service Representation (Orgs. under $500k) – $175 per representation
- Full Service Representation (Orgs. $500k – $1M) – $250 per representation
*NOTE: Due to the financial impact of COVID-19, all PVLA client application fees have been waived for the foreseeable future. There is no fee associated with the Courtesy Attorney List, Educational Materials or Outside Agency Referral services.